Avoid Using Email for Exchanging Confidential Documents

Email is the most efficient, cost-effective and quick method of transferring information. It provides an instantaneous and convenient alternative to traffic jams face-to-face meetings, postal delays interruptions to fax machines and busy telephone lines. However, when it comes to the exchange of confidential documents, the convenience of email conceals like this the inherent dangers.

Once your sensitive data is gone from your server there is no way to control where it goes or who it is viewed by. Even if your email is protected with encryption, which provides an extra layer of security, it does not be protected from the kind of «man-in-the-middle» attacks that could occur if an individual were to intercept your email message while traveling.

It is recommended to use an external company that is skilled in secure document exchange. This will ensure that the documents of your customer’s private do not fall into the wrong hands. Secure document exchange lets you track the users and editors of your customer’s personal data.

If you must email sensitive information, an NDA that is helpful can help you to manage the risks. Limit the number of identifying items you include to the minimum amount required for your job and avoid including them repeatedly. To further protect yourself, utilize a password-protected folder instead of sending it as an attachment or include a confidentiality disclaimer automatically in your emails. No matter which method you choose to employ make sure you clearly outline your expectations for the recipients of confidential information in your NDAs.

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